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Event Requests & Permitting

COVID-19 EVENTS & GATHERINGS GUIDANCE

  • Indoor and outdoor events and gatherings have resumed on a gradual, controlled and phased approach; however, alternative virtual modes of participation are still highly encouraged at this time.
  • Please read the Campus Events and Gatherings Policy prior to moving forward with your campus event.
  • For campus-wide information on COVID-19, please visit coronavirus.ufl.edu.
    • EVENT PLANNING & SAFETY GUIDE – PDF
    SAFETY PLAN EXAMPLE – OUTDOOR EVENT
    SAFETY PLAN TEMPLATE
    SAFETY PLAN EXAMPLE – INDOOR EVENT

    Guidance chart depicting low, medium and high-risk events and gatherings

    Events and Gatherings with Face Covering and Physical Distancing Observed1
    Attendee Activity Level Lower Occupant Density2 Higher Occupant Density3
    Outdoors Indoors Outdoors Indoors
    Silent
    Speaking
    Dancing
    Shouting, Singing
    Running, Playing, Wind Instruments
    Risk of Transmission
    Low Medium High
    1 This chart is a guide, not a guarantee that a request will be approved or denied.
    2 Lower Occupant Density are situations where more than 6 feet of physical distancing can be observed at all times and the attendance is below half of the
    maximum attendance capacity.
    3 Higher Occupant Density are situations where 6 feet of physical distancing can be observed, but the attendance is close to or at the maximum attendance
    capacity for the venue.

    Download Guidance Chart – PDF

    GatorConnect

    GatorConnect is the University’s Event Permitting System (EPS). To permit your campus event please submit your request through Business Affairs GatorConnect. Events in the EPS include general events, runs/walks, and tabling. In addition to events, this system allows you to submit a request to serve alcoholic beverages, light Century Tower and to display temporary advertising (e.g., banners, yard signs, etc.) on campus.

    Registered Student Organizations (RSOs) wishing to host an event should submit requests through the Office of Event Services.

    Submit Request via GatorConnect

    Event Requests & Permitting Listserv

    We invite you to subscribe to the Event Requests & Permitting Listserv to stay informed on policies, procedures and updates affecting campus events.

    Subscribe to the Listserv

    Contact Us

    204 Tigert Hall
    Gainesville, FL 32611

    Mon-Fri: 8:00 am – 5:00 pm
    Email: ufba-events@ufl.edu
    Phone: (352) 392-1336

    204 Tigert Hall
    PO Box 113100
    Gainesville, FL 32611-3100
    Phone: (352) 392-1336

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